The following article will provide a guideline on how to log-in to CloudAlly and deploy/activate your Google Workspace backup. Please read it carefully.


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Stage 1 - Creating the backup task


We recommend logging into Google you wish to back up in an incognito/private browser before starting the Google activation. Once Logged in, open a new tab and open up your CloudAlly application.

  1. Select "Add new backup task" Click Google Workspace. The following screen appears.
  2. Click Sign in with Google. You will be directed to the Google Sign In page - enter your email/phone, and then your password. Click Confirm.


Stage 2 - Backup Task Settings

  1. You will be redirected to the Backup Settings page, where you can adjust the settings of the backup.
  2. On this page, you can adjust the backup settings and activate backups for the Google Workspace users. See the sections below for the detailed procedures.


To access the configuration screen, click the settings icon on the top right side of the screen.



This set of options on this screen enables you to select the backup settings for the .

  1. The icon to the right of the Google Workspace logo displays whether the application was able to connect to the specified Google Workspace account. If the authentication token granted for the application becomes invalid (e.g., it expires due to inactivity because you put the backup task on pause for a long time), the green Connected icon changes to the red Disconnected. To grant the application a new token, click on the icon to open the authentication dialog, and repeat the authentication process.
  2. Back up hour, you back specify the time of day you wish the back up to be taken.
  3. Frequency of the backups, you can choose between three times a day, every three days and weekly.
  4. The Automatically activate new s option instructs the system to detect new , and activate them automatically.
  5. Backups are automatically archived when an entire site is deleted. The Retain auto-archived backups option allows you to retain them for a specified number of days, after which they will be deleted. Otherwise, the backups will be retained indefinitely.
  6. Run Bulk activation

Stage 3 - Activating the Backup Task for Google Workspace


Once you have configured the backup settings you need to Activate them in order to begin backing up data.

  1. Select all accounts which you wish to be backed up, you can also select individual accounts.
  2. Click Action > Activate in the top-right corner, these accounts will then be backed up when the scheduled backup is ran.
  3. Alternatively, an immediate backup can be performed by selecting Action > Backup Now.



Your Google Workspace backup has now been activated! If you wish to backup other services such as SharePoint or Teams, please see the guides below:


CloudAlly - SharePoint Deployment Guide

CloudAlly - Groups/Teams Deployment Guide